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Case Study

Reclaiming Time From
the Planning Cycle

Reduction in planning cycle
0 %
Team CSAT
0 /5

The situation

At a professional networking platform with millions of users planning had become its own operational bottleneck.

Planning cycles were so complex and time-consuming that by the time everything was finalized, it was time to start planning again. The overhead was intense: too many meetings, unclear ownership, and a heavy reliance on documents that quickly became outdated. Roles weren’t clearly defined, and handoffs between teams were often ambiguous. Individual contributors couldn’t see how their work contributed to company goals, which led to disengagement and delivery delays.

 

Despite best intentions, the team was stuck in planning mode—with little to show for it in terms of progress.

What we set in motion

We led a targeted intervention to simplify rituals, clarify roles, and connect daily execution to long-term goals.

  • Agile Training for Teams
    Delivered practical Agile training—not theory, but real-world application tailored to how the teams actually worked.
  • Lean Planning Cadence
    Replaced bloated processes with a streamlined rhythm that cut cycle time nearly in half—without sacrificing clarity.
  • Leadership Alignment Workshop
    Facilitated focused workshops to help Directors and Managers prioritize more effectively, and support their teams without micromanaging.

Key results

🕒 48% Reduction in Planning Time
Planning cycles were streamlined from 4+ weeks of fragmented async updates and disruptive meetings to a focused 2-week process. Executive goals were quickly translated into prioritized OKRs and estimated user stories—with full team alignment.

💬 Team Engagement & Clarity Boost
Managers spent more time with their teams and less time in planning syncs—yet had greater clarity than ever before. The shift to real-time metrics and leaner rituals created a culture of ownership, excitement, and continuous improvement.

Next steps

If your teams are overwhelmed by planning but still unclear on priorities, it’s time to rethink the system—not work harder inside a broken one.

NerdFrame helps fast-moving organizations replace chaos with clarity through lean planning systems, aligned leadership, and empowered engineering teams.

Whether you’re planning quarterly, monthly or trying to ship on-time, we can help you get there—with less friction and more flow.

Not sure if you need full-time or fractional TPM support?

Answer a few quick questions and we’ll point you in the right direction. Whether it’s hands-on delivery help, roadmap clarity, or just someone to keep the wheels turning—we’ll help you figure out what kind of support actually fits your team.

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Category :

Agile Coaching, Leadership Alignment, Planning Cycles

Tosha

Tosha is a Technical Program Manager specializing in agile delivery, scalable ops, and cross-functional alignment for fast-moving tech teams.

Engagement Snapshot

  • Org Type: Site Engineering
  • Team Size: 120 ICs, 4 Managers, 3 Teams
  • Focus Area: Agile Planning, Planning Intervention, Leadership Alignment
  • Duration: 3 months
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